Job description

We are seeking an Administrative Assistant for a full-time and permanent position of 30 hours per week. This role offers a salary range of CAD $28.39 to CAD $30.50 per hour, negotiable based on experience, with overtime pay at a rate of 1.5 times for hours worked beyond the 44th hour. Our office is located in Mississauga, ON. Fluency in English is required. This position is NOT available for telecommuting/remote work.

You must have the following qualifications:

- Fluency in English is required;

- Completion of secondary school is usually required;

- 1 year to less than 2 years work experience.

It should be noted that the position is open to candidates who are Canadian citizens, Canadian permanent residents, and temporary residents in Canada who possess a valid Canadian work permit.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support