Job description
We are seeking an Administrative Assistant for a full-time and permanent position of 30 hours per week. This role offers a salary range of CAD $28.39 to CAD $30.50 per hour, negotiable based on experience, with overtime pay at a rate of 1.5 times for hours worked beyond the 44th hour. Our office is located in Mississauga, ON. Fluency in English is required. This position is NOT available for telecommuting/remote work.
You must have the following qualifications:
- Fluency in English is required;
- Completion of secondary school is usually required;
- 1 year to less than 2 years work experience.
It should be noted that the position is open to candidates who are Canadian citizens, Canadian permanent residents, and temporary residents in Canada who possess a valid Canadian work permit.
Responsibilities
- Arrange and co-ordinate seminars, conferences, etc.
- Direct and control daily operations
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Consult with clients after sale to provide ongoing support