Overview:

We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support and ensure efficient operation of the office.

Duties:

• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
• Schedule and confirm appointments and meetings of employer
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Determine and establish office procedures
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations
• May compile data, statistics and other information to support research activities
• May supervise and train office staff in procedures and in use of current software
• May organize conferences.

Qualifications:

• Previous experience in an office setting preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with keen attention to detail
• Excellent communication and customer service skills
• Ability to multitask and prioritize workload effectively
• Knowledge of QuickBooks is a plus
• Familiarity with Google Suite is advantageous
• Experience in a medical office setting is beneficial

This position offers the opportunity to work in a dynamic office environment, utilizing various administrative skills. If you are a proactive individual with strong organizational abilities and a passion for providing excellent support, we encourage you to apply for this role.